Introduction
With Synergy SKY installed, scheduling meetings becomes as easy as all other meetings. Whether you use Outlook or Google Calendar, you can set up a meeting, invite participants, and reserve an available room in just a few clicks — saving you time and avoiding double bookings.
Once your meeting is scheduled, the selected room will automatically receive the booking details. When it’s time for your meeting, simply head to the meeting room equipped with a SIP video conferencing device. A green Join button will appear on the touch panel or screen, allowing you to start your meeting instantly with a single tap.
This guide explains step-by-step how to schedule a meeting in Outlook and Google Calendar, and how to join it from your meeting room.
Note: The green Join button is available on most Cisco, Poly, and LifeSize SIP video conferencing devices. Availability may vary depending on model, software version, and configuration. See list here
Prerequesites
It's important that your organization has access to the video conference systems trough the calendar
See how here
NOTICE: Make sure your meeting room has a video system that is configured for your spesific meeting room. Contact your system adminastrator if not configured.
Google Calendar
- Log in to Google Calendar.
- Click the + symbol in the top left corner.
- Select Event.
- Choose a time slot for your meeting.
- Add your guests by entering their email addresses.
- Click Add Google Meet Video Conferencing to create a Google Meet link.
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Click Save, then notify your attendees.
When it’s time for the meeting, go to the booked meeting room with a video conferencing device. Wake the device, and you should see a green Join button. If you’re using a Cisco Touch 10, it will look like this:
Press the green Join button (Click to JOIN) on the touch panel to connect to your meeting. If you use a remote control, the green button will appear on your screen — simply select it to join.
Regardless what video conferencing endpoint you are using, the green button will appear in some shape or form